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QUINCEANERA PLANNING TIMELINE
Planning a Quinceanera can be hard work! We hope to ease the Quinceanera planning process by helping you in every way we can. Here's a list of things to get started on 1 to 2 years before the Quinceanera. Here is a useful list that will help you in the intricate task of planning a quinceanera! Print a list of what you should do one year before the quinceanera until the very special day!
1 to 2 Years Before Your Quinceanera:
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Determine your budget.
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Set the date for your Quinceanera.
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Book the church. (Don't forget to book a rehearsal so that the quinceanera, her court of honor and her family can have a walk-through before the big day.)
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Book the priest/minister. (if applicable.)
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Book the reception site.
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Book caterer if reception location does not offer on site catering.
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Book the entertainment for the party: DJ, mariachi, and/or band.
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Book transportation for the quinceanera, her court of honor and family, from the church to the reception.
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Book photographer and/or videographer. (Make sure and check with the church on their policy about filming in the church.)
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Research bakers and select cake for reception.
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Determine your party theme or style. (This can be annything from a flower, a recent movie, or based on a hobby of the honoree.)
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Choose the main colors.
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Put together a preliminary guest list.
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Decide on sponsors/padrinos. (Who is paying for what? )
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Make a list of potential escort, damas, and chambelanes.
Nine Months Before the Quinceanera:
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Begin shopping for your Quinceanera dress and accessories.
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Decide on your honor escort and court of honor.
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Choose and order the damas dresses and accessories.
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Choose and order the chambelanes formal wear.
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Hire a choreographer or dance instructor to help you with the quinceanera waltz during the reception.
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Book rental services need for the reception such as tent, chairs, tables, etc.
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Meet with ceremony officiant to discuss the quinceanera ceremony and your prefences.
Six Months Before the Quinceanera:
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Choose and order Quinceanera Invitations.
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Purchase decorations for the Quinceanera celebration.
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Decide on and order quinceanera party favors .
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Draft ceremony and reception outline.
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Reserve hotel rooms for out of state guests.
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If needed, find who will do alterations on your quinceanera dress.
Three Months Before the Quinceanera:
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Finalize guest list.
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Start addressing all quinceanera invitations.
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Touch bases with all vendors such as the photographer, florists, and musicians to go over any details.
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If you have not ordered your quinceanera dress, make sure to do so as soon as possible!
Two Months Before the Quinceanera:
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Begin mailing quinceanera invitations.
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Make appointments for hair, makeup, and nails.
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Start preparing your speech to thank your family and guests.
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Choose and prepare programs. (Optional)
One Month Before the Quinceanera:
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Have a formal Quinceanera picture taken with your quinceanera dress.
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Purchase gifts for court of honor.
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Select the music for the main waltz during the reception.
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Finish any final alterations needed on the quinceanera dress.
One Week Before the Quinceanera:
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Contact guests who have not responded.
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Confirm guest total with caterer and review final food and beverage selections.
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Prepare reception seating chart and/or placecards.
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Give photographer a list of shots you would like included.
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Give musicians a list of music for the reception.
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Make a list of all the items your need to take to the church. (candles, gifts, rosary, bible, etc..)
The Day of the Quinceanera:
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Decorate ceremony and reception sites. (if neccessary)
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Have hair, makeup, and nails done.
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Prepare reception seating chart and/or placecards.
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Make sure to eat a healthy breakfast prior to the ceremony.?It might be a while before you eat again at the reception.
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Have someone keep an emergency kit with an extra pair of pantyhose, band-aids, makeup, and mini sewing kit.
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Get your checklist of items needed for the reception and ceremony and make sure you have everything before you leave.
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Relax and have fun! It's your party!